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COVID Alerts:

Click for COVID Safety, Reporting Information, including 6-foot social distancing requirement in all college buildings, mask and vaccination practices, and the process for student Return to Campus approvals. To support students with Spring Term applications and registration, on-campus services are available on a walk-in basis or by appointment, with virtual options also still in place. See the Student Services Guide.

EFSC COVID-19 Case: Return to Campus Approval Procedure

View the details below that students and employees follow to coordinate a safe return to campus, plus details on how sensitive documents are handled during the case reporting procedure. The forms necessary to screen and authorize the return to campus of persons impacted by COVID-19 are found on pages 14-23 in the PDF version of EFSC's COVID-19 Case Tracking Procedure. The form is initiated and used by the COVID-19 Response Officer.

Students, including Dual Enrollment: Cannot return to class until cleared and issued an "Authorization to Return to Campus" form by campus security

The COVID-19 Response Officer (C19-RO) will contact impacted students on the day prior to their Earliest Possible Date for Return (per the IRF), or if the college is closed, the previous college business day, to check on their status. If the C19-RO determines that the impacted student will likely satisfy the general guidelines for return to campus (per the IRF), the C19-RO will schedule a meeting with the impacted student on or after the Earliest Possible Date for Return to complete the Return to Campus Approval Form (RTC). The student will be given an outside physical location to meet with the COVID-19 Response Officer.

The C19-RO will meet the student at the designated location (both individuals will be wearing face coverings) and take the student’s temperature utilizing a no-contact infrared thermometer. If the student’s temperature is under 100.4°F, the student will be asked to truthfully complete the appropriate RTC form (four versions available), and upon completion, will be allowed to return to campus with no further special restrictions.

If the student’s temperature is 100.4°F or above, the C19-RO will allow the student to return to their air-conditioned vehicle or a shaded cool area to sit, and after fifteen (15) minutes, retake the temperature. If the temperature remains at or above 100.4°F the student will be advised that they may wish to seek medical attention, and asked to leave the campus, and advised their self-isolation has been extended through a specific date when a campus reassessment can take place.

Per the Brevard County Health Director, in the one scenario involving a student who has experienced symptoms but has NOT tested, their self-isolation period can be ended earlier than scheduled providing they produce a medical release from their doctor stating that they can return to campus or they get a negative viral COVID-19 test known as a PCR test. In both scenarios, the person needs to advise the C19-RO that they have had no fever of 100.4°F or higher without the benefit of fever reducing medication for the past 24 hours and the C19-RO will take their temperature showing a result of less than 100.4°F before allowing them to return.

If the student is permitted to return to campus, they will be given a Return to Campus (RTC) Approval Slip. The original RTC paperwork will be forwarded to the Emergency Manager to close out the COVID event. Copies of the student’s RTC form will also be forwarded as a courtesy to Dr. Fletcher and the Dean of Students Office to ensure they are made aware that the student has been returned to campus. If the student does not pass the reassessment and their home isolation is extended, Dr. Fletcher and the Dean of Students Office will also be made aware of the extension.

The final packet (original IRF and RTC forms) will be maintained in a secure file under the control of the College’s Emergency Manager with back-up copies being maintained by the AVP of Human Resources.

Faculty and Staff Return to Campus Process

The C19-RO will contact impacted employee on the day prior to their Earliest Possible Date for Return (per the IRF), or if the college is closed, the previous college business day, to check on their status. If the Officer determines that the impacted employee will likely satisfy the general guidelines for return to campus (per the IRF), the Officer will schedule a meeting with the impacted employee on or after the Earliest Possible Date for Return to complete the RTC form. The employee will be given an outside physical location to meet with the COVID-19 Response Officer.

The COVID-19 Response Officer will meet the employee at the designated location (both individuals will be wearing face coverings) and take the employee’s temperature utilizing a no-contact infrared thermometer. If the employee’s temperature is under 100.4°F, the employee will be asked to truthfully complete the RTC form, and upon completion, will be allowed to return to campus with no further special restrictions.

Per the Brevard County Health Director, in the one scenario involving an employee who has experienced symptoms but has NOT tested, their self-isolation period can be ended earlier than scheduled providing they produce a medical release from their doctor stating that they can return to campus or they get a negative viral COVID-19 test known as a PCR test. In both scenarios, the person needs to advise the C19-RO that they have had no fever of 100.4°F or higher without the benefit of fever reducing medication for the past 24 hours and the C19-RO will take their temperature showing a result of less than 100.4°F before allowing them to return.

If the employee’s temperature is above at or above 100.4°F, the C19-RO will allow the employee to return to their air-conditioned vehicle or a shaded cool area to sit and after fifteen (15) minutes to retake the temperature. If the temperature remains at or above 100.4°F the employee will be advised that they may wish to seek medical attention, asked to leave the campus, and advised their self-quarantine has been extended through a specific date when a campus reassessment can take place.

If the employee is permitted to return to campus, the C19-RO will advise the AVP of Human Resources who will contact the necessary supervisors. If the employee is a faculty member, VP Randy Fletcher will be contacted for his awareness. The original RTC paperwork will be forwarded to the Emergency Manager to close out the COVID event. Copies of the employee’s RTC form will also be forwarded the AVP of Human Resources for file. All original documents will be maintained in secure file storage controlled by the Emergency Manager. If the employee does not pass the reassessment and their home isolation is extended, AVP Ferguson will be notified and she will make the necessary contacts with the employee’s supervisors for their awareness.

Sensitive Document Control

While it is necessary to email copies of forms related to this process, staff should remember that these are highly sensitive and protected medical documents.

  • Copies of all documents sent to the AVP of Human Resources need to be securely stored.
  • Originals of all documents related to Faculty and Employee issues should be securely stored by the College’s Emergency Manager, which will serve as a centralized area for all original COVID-19 related documents.
  • Copies of documents emailed (or hand delivered) to the Dean of Students Office and VPs for their awareness should be securely stored and destroyed when no longer needed for reference.
  • The Emergency Management Director will collect all “Initial Reporting Forms” (IRFs) and “Return to Campus Approval Forms” (RTCs) to create the Collegewide COVID tracking log in order to provide necessary information to the Brevard County Public Health Department as well as the State of Florida, if requested. To ensure redundancy and the preservation of these critical records, the AVP of Human Resources will create a back-up file with copies of all faculty, staff and student forms.
  • Any school official identified in this COVID-19 Case Tracking Procedure who receives personally identifiable information from a student record as contemplated by FERPA shall be deemed to have a legitimate educational interest in such information. In addition, COVID-19 represents a significant threat to the health or safety of the College community, and any personally identifiable information from student records may generally be shared with appropriate third parties (such as public health departments) under the health and safety exception to FERPA. See FERPA and Coronavirus Disease 2019 FAQs
  • The College’s Human Resources Office will ensure all persons identified within this procedure shall have received or will receive the necessary training to ensure they are aware of the requirements regarding confidential and sensitive medical information.